List of documents for customs clearance of the EXPORT (car)

Export is a concept used in international trade when selling goods/services to another country. That is, it is a customs regime under which the goods are exported outside the customs territory. Exported goods are registered without the obligation of return.

If goods are subject to export, they must be exported outside the customs territory in the same condition as they were on the day of acceptance of the customs declaration, except for changes in the condition of goods due to natural wear and tear or loss under normal conditions of transportation and storage.
According to the tax legislation, goods during export shall be exempt from taxes, except for export duties and excise duties, or the paid amounts of taxes are subject to refund. When exporting goods outside Ukraine, the customs authority shall be provided with the relevant documents certifying the grounds and conditions of export, payment of taxes and duties imposed on the export of goods, as well as compliance with the requirements of the law.

Documents for clearance of goods and vehicles during the export:

• Payment order for customs payments
  settlement account No. 37349210000026, UDC in Kyiv MFO 820019
  Consignee – Kyiv Regional Customs. EDRPOU 00137331 Purpose of
  payment – Customs payments according to the tariffs. Excluding
  VAT (when the inspector executes documents outside the customs control zone or when clearing goods subject to export duty);
• Payment order confirming payment for the customs terminal services;
• Required permits (quality certificates, phytosanitary, environmental certificate, expert opinion of a gemologist, etc;)
• Contract, specification, additional agreement;
• Original invoice;
• Certificate of origin (CT-1, if made in Ukraine);
• Accreditation (registration) card in the customs authority;
• Information on the declaration of currency valuables;
• TIR Carnet;
• CMR waybill (AWB, rail waybill, bill of lading);
• Driver’s passport;
• Certificate of the right to engage in international transportation under customs control;
• Technical datasheet of the vehicle;
• If brokerage organizations are involved in customs clearance, a contract for the declaration of goods is required.

List of documents required for the export (Ukraine)

During the clearance of goods for export, the following documents shall be presented at the customs:

• Account card of the enterprise;
• Transport documents depending on the type of transportation (railway waybill, air waybill, road waybill or CMR, bill of lading);
• Commercial documents – invoice, proforma, rechnung or other;
• Packing list;
• Foreign economic contract and schedules thereto;
• If available – intermediary agreements;
• Certificate of declaration of currency valuables for the current quarter;
• Specifications for the goods (descriptions, drawings, diagrams, etc. depending on the type of goods);
• Depending on the product code, separate documents of regulatory authorities (licenses, permits, conclusions, etc.);
• Certificate of origin;
• Quality certificates;
• Certificates of conformity;
• Contract for the purchase of goods (or costing for the manufacturer);
• Tax invoices;
• Consignment notes.

List of documents for export of metal products:

• Account card of the enterprise;
• Transport documents depending on the type of transportation (waybill or CMR, bill of lading);
• Commercial documents – invoice, proforma, rechnung or other;
• Packing list;
• Foreign economic contract and schedules thereto;
• If available – intermediary agreements;
• Certificate of declaration of currency valuables for the current quarter;
• Specifications for the goods (descriptions, drawings, diagrams, etc. depending on the type of goods);
• Depending on the product code, separate documents of regulatory authorities (licenses, permits, conclusions, etc.);
• Certificate of origin;
• Quality certificates;
• Certificates of conformity;
• Contract of purchase of goods (or costing for the manufacturer);
• Tax invoices;
• Consignment notes.

An exemplary list of documents for the export of timber by road:

• Accreditation card of the company in customs;
• Certificate of absence of currency valuables there;
• Foreign economic contract;
• Terms of goods delivery – DAF, CIP, EXW, etc;
• Amount and currency of the contract;
• Payment terms – prepayment or deferred payment;
• Payment procedure – transfer to the bank account, letter of credit, etc;
• Payment currency – USD, EURO, RUB, etc;
• References to annexes (specifications), if the contract is concluded for a larger amount than the amount of a specific consignment;
• Goods delivery deadlines;
• TIR CARNET (for exports to Western Europe, Russia, the Baltic States) customs license is the unified transit document reducing the risk of incorrect paperwork and its submission to the customs authorities.